We are keen to hear from Wool and Linen/Textile Traders, Vintage and Country Crafts and Home Made Food and Drink Producers.

Please ensure you read and comply with the following Terms and Conditions for trading at Spinning Yarns. Any company or person found to be in breach of these conditions on site, will be evicted, without reimbursement of any monies paid. Application forms received without appropriate supporting documentation will be returned to the applicant

1. Submission of an application form does not guarantee that traders will receive an invitation to trade at this festival.
2. All traders must provide valid PUBLIC LIABILILTY INSURANCE to cover the event dates – £2 million cover for textile traders and vintage/country crafts and £5 million for food and drink producers. If your application is successful confirmation of insurance from your broker will also be required.
3. All food and drink traders must provide the following (where applicable):

• A letter from your registering Council advising that you are a registered food business
• Copy of last Food Hygiene Inspection Report (Letter)/ Inspection Report Form issued by the inspecting Council’s Environmental Health Section indicating details of your current valid food hygiene rating scheme score
• Copy of your gas installation safety check (Gas Safe Certificate) Issued within the last 12 Months where appropriate
• Generator Safety Check Certificate (issued by competent electrician) where appropriate

Please be aware that in relation to your food hygiene score we will only accept traders with a score of 4 or 5.

4. If your application is successful, you will be required to submit a risk assessment prior to the festival.
5. Electric power sources are limited and must be requested in advance through the application process. All electrical items must have a current safety certificate and be PAT tested and traders should provide their own equipment which must be listed on the application form.
6. Sub-contracting trading pitches or a part of, by traders is not permitted.
7. Traders must comply with all legislation relating to Health and Safety, Food Standards, Smoke Free legislation and Customer Protection. Officers from Antrim and Newtownabbey Borough Council are authorised to seize or ask you to remove from sale any items which they suspect may not comply with legislation or standards that may pose a safety risk to consumers.
8. Traders must comply with the Council’s Child and Adult Safeguarding Policy and Procedures available to view at http://www.antrimandnewtownabbey.gov.uk/safeguarding
9. Traders are paying for a space as dictated by the application. There are no guarantees for particular positions on site. Pitches will be allocated at the Council’s discretion and the decision is final. Any encroachment beyond the allotted space will have to be paid for and/or could be construed as breach of contract. No sales shall be made other than from the allocated pitch at this festival.
10. Traders are solely responsible for keeping both the immediate area in front of their trading pitches as well as their back space tidy and free of waste and litter. All traders must, where possible, recycle their waste either in the receptacles provided or taken away and disposed of responsibly. Traders must leave the area clean and tidy after use.
11. Traders shall comply with the bye-laws or other requirements of the Council or its authorized officers or any other competent public authority and shall execute at his/her own expense all such works as may be required under the said bye-laws or other requirements.
12. Waste water must not be poured on the ground or into drains.
13. Traders must set up at the time specified and at no other times and all vehicles must be removed to the designated car park by the time requested. No company or person will be allowed to trade without prior arrangement. No vehicular access will be permitted during event times.
14. All vehicles and equipment are brought on site at their owners’ risk, and must be suitably insured. The Council shall not be responsible for making good any damage caused to traders’ vehicles, equipment or stock.
15. Traders will be accepted on the basis that they will trade on both days of the festival from 10am – 5pm.
16. Payment for trading must be received by the due date of 9 August 2019 by BACS, cash, cheque or debit/credit card. Non-payment by that time may result in the pitch being reallocated. Traders will be charged the cost of any cheques not honoured by the bank. Cancellation of your space after 31 July 2019 will result in loss of your fees.
17. Please note that your pitch may be subject to inspection by the Council over the duration of the Festival to ensure that all details as supplied are correct including inspection of risk assessments, electrical equipment and insurance certificate. Presentation of incorrect/incomplete documentation will result in immediate cessation of trading.
18. Traders are required to cooperate fully with the Event Management Team – including Site Production Management, Security, the Emergency Services, Police and Environmental Health Officers, Trading Standards Officers etc. Please note the Council expects all traders to be courteous to staff, other traders, event suppliers and event patrons. Failure to comply with the above will result in eviction from the site without reimbursement of any monies paid for your pitch.
19. The Council will not accept responsibility for the level of trading at the festival. No rebates will be given to traders as a result of adverse weather conditions, changes in performance programmes, nor as a result of any changes in the layout of trading areas.
20. If a trader is closed down and/or is evicted from site for contravening any of these Terms & Conditions or prescribed Health and Safety or Environmental Health standards, there shall be no reimbursement of any monies paid for the pitch.

We are collecting information from you for the purposes of processing your application to trade at the Spinning Yarns Festival 2019. This is in accordance with section 6(1) (b) of the GDPR – processing is necessary for the performance of a contract with you.

Information will not be transferred to countries outside the EEA. All information collected and processed may be subject to audit. The Council may also process the information for research purposes carried out in the public interest. All information will be held in accordance with the Council’s retention and disposal schedule (see antrimandnewtownabbey.gov.uk/Council) and will be disposed of securely when no longer required. You have a number of rights with regard to data we hold on you – for further information see the Information Commissioner’s website ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights

If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter:

Data Protection Officer

Antrim Civic Centre, 50 Stiles Way, Antrim, BT41 2UB

T: 028 94 463113

E: DPO@antrimandnewtownabbey.gov.uk

If you are not satisfied with our response, or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).